Notices

California Department of Technology Service Desk Bulletin – CGEN Vendor AT&T Scheduled Maintenance November 13, 2019| 12:00 AM – 6:00 AM

To CWS SPOCs and Technical Contacts in Los Angeles County:

The California Department of Technology (CDT) has scheduled maintenance on Wednesday, November 13, 2019, beginning at 12:00 AM and concluding at 6:00 AM. Users at the listed sites will experience a twenty-minute interruption in connectivity to CWS/CMS and CWS-CARES within the scheduled Preventative Maintenance (PM) window.

Remote access (e.g., Server Based Computing [SBC]) to the CWS/CMS application will not be impacted by this scheduled maintenance.\

Action Required

CWS/CMS Users

If users experience any issues with CWS/CMS, please follow your county process for reporting issues or you may contact the IBM Boulder Help Desk at 1-800-428-8268.

CWS-CARES Users

If users experience any issues with CWS-CARES, please follow your county process for reporting issues or you may contact the CARES Service Desk at 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours and a Service Desk representative will contact you the next business day.

 

Scheduled Outage of CWS/CMS and CWS-CARES Applications for November 10, 2019- REMINDER

To all CWS and Probation County SPOCs and Technical Contacts:

REMINDER – The CWS/CMS and CWS-CARES applications will not be available during the Preventative Maintenance (PM) Window on Sunday, November 10, 2019. The PM Window begins at 2:00 AM and concludes at 6:00 AM.

The California Department of Technology (CDT) will perform an upgrade to the CWS/CMS production systems during the Preventative Maintenance (PM) window on Sunday, November 10, 2019. The PM window begins at 2:00 AM and ends at 6:00 AM. The CWS/CMS production application will be unavailable to all (direct access or remote access) during this maintenance window. There will also be no access to the CWS-CARES application during this same PM window.

Action Required

CWS/CMS Users

If users experience any issues with CWS/CMS, please follow your county process for reporting issues or you may contact the IBM Boulder Help Desk at 1-800-428-8268.

CWS-CARES Users

If users experience any issues with CWS-CARES, please follow your county process for reporting issues or you may contact the CARES Service Desk at 1-855-292-3444 or via email atServicedesk@cwds.ca.gov during normal business hours. You may also email after hours and a Service Desk representative will contact you the next business day.

Coming Soon: Another CARES-Live User Bulk Load Opportunity

To all CWS and Probation SPOCs:

As mentioned on the last CWS-CARES Implementation call held Wednesday, October 23rd, the Project is offering to conduct another round of user bulk loads. During this round we are offering to give access to any or all CARES-Live features as your organization sees appropriate (CANS, Facility Search, and Snapshot). The process will be the same as the Statewide roll out of Snapshot. The rollout schedule will be divided into three Waves. The only change in the rollout schedule is that the 12 Core County Constituents have been placed within one of the three Waves (see last column in the table below). Hopefully your organization experienced the benefit of the first user bulk load offering, particularly if you had a larger group of users that needed access. Further instructions will be sent to Implementation Coordinators. Thank you for your participation.

Wave &
Go-Live Date

Organization

Wave 1

Monday 11/18/2019

· Colusa

· El Dorado

· Inyo

· Mariposa

· Napa

· San Bernardino

· Sierra

· Siskiyou

· Solano

· Sonoma

· Trinity

· Tulare

· Yuba

· Los Angeles

· Butte

· Fresno

· Orange

Wave 2

Monday

11/25/2019

· Alameda

· Alpine

· Amador

· Calaveras

· Del Norte

· Glenn

· Imperial

· Kern

· Kings

· Madera

· Marin

· Modoc

· Monterey

· Nevada

· Placer

· Plumas

· San Mateo

· Santa Cruz

· Stanislaus

· Sutter

· Ventura

· Yolo

· Merced

· Sacramento

Wave 3

Tuesday

12/03/2019

· Contra Costa

· Humboldt

· Lake

· Lassen

· Mendocino

· Mono

· Riverside

· San Benito

· San Diego

· San Luis Obispo

· Santa Barbara

· Santa Clara

· Tehama

· Tuolumne

· CDSS (AD, CCLD, CFSD)

· San Francisco

· San Joaquin

· Shasta

CWS-CARES Scheduled Maintenance October 27, 2019 | 02:00 AM – 07:00 AM

To All CWS and Probation SPOCs and Technical Contacts:

The California Department of Technology (CDT) has scheduled network maintenance during the regular network maintenance window on Sunday, October 27, 2019, beginning at 02:00 AM and concluding at 07:00 AM. This activity will impact CWS/CMS, CWS-CARES, Business Objects, LIS, FTP, and to the CWDS websites. However, due to redundancy and tertiary routing, the impact is expected to be minimal with multiple interruptions in connectivity to the impacted systems lasting from three to five minutes each within the scheduled maintenance window.
 

Action Required

CWS/CMS Users: If users experience any issues with CWS/CMS, please follow your county process for reporting issues or you may contact the IBM Boulder Help Desk at 1-800-428-8268.

CWS-CARES Users: If users experience any issues with CWS-CARES, please follow your county process for reporting issues or you may contact the CARES Service Desk at 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours and a Service Desk representative will contact you the next business day.

CWS-CARES Scheduled Maintenance October 28, 2019 | 7:00 AM – 9:00 AM

All SPOC’s and Technical Contacts:

The CWS-CARES team has scheduled maintenance for the CWS-CARES application. The maintenance is scheduled for Monday, October 28th, 2019 from 7:00 AM to 9:00 AM. During this scheduled maintenance the CWS-CARES team will focus on application maintenance changes that are not visible to CWS-CARES users. There will be no access to the CWS-CARES application during the maintenance window.

Action Required

If users experience any issues with CWS-CARES, please follow your county process for reporting issues or you may contact the CARES Service Desk at 1-855-292-3444.

CWS-CARES Scheduled Maintenance October 26, 2019 | 07:00 AM – 09:00 AM

All SPOC’s and Technical Contacts:

The CWS-CARES team has scheduled maintenance to the CWS-CARES application. The maintenance is scheduled for Saturday, October 26th, 2019 from 7:00 AM to 9:00 AM. During this scheduled maintenance the CWS-CARES team will focus on application maintenance changes that are not visible to CWS-CARES users. There will be no access to the CWS-CARES application during the maintenance window.

Action Required

If users experience any issues with CWS-CARES, please follow your county process for reporting issues or you may contact the CARES Service Desk at 1-855-292-3444.

CWS-CARES Scheduled Outage for Saturday, October 19, 2019 5:00 AM – 1:00 PM

To: All CWS/CMS and Probation SPOCs and Technical Contacts, and CWS-CARES SPOCs:

In support of the CWS/CMS Release 8.8, the CWS-CARES team has scheduled an outage that will interrupt connectivity to the CWS-CARES on Saturday, October 19, 2019 beginning at 5:00 AM and concluding at 1:00 PM. During the scheduled outage users will not be able to access the CWS-CARES application.

Action Required
If users experience any issues with CWS-CARES, please follow your county process for reporting issues or you may contact the CWDS Service Desk at 1 855-292-3444.

CARES-Live Demonstration Request

To All SPOCs:

The CWDS Project is proud to announce that CARES-Live Demos are available to be conducted by the county consultants assigned to the CWDS project. This is a great opportunity for a county to take advantage of seeing a live or WebEx demo of the features and functionality of any or all of CARES-Live. If your county is interested in having an onsite or WebEx demo, please fill out the attached form and return it to CARES-Live@osi.ca.gov.

Action Required

Submit CARES-Live Demonstration Form to CARES-Live@osi.ca.gov if your county is interested in having a CARES-Live demonstration.

CARES-Live Scheduled Maintenance on October 17, 2019 6:00 PM – 6:30 PM

To All SPOCs and Technical Contacts:

The CARES-Live team has scheduled maintenance to the CARES-Live application. The maintenance is scheduled for Thursday, October 17, 2019, from 06:00 PM to 06:30 PM. During the maintenance window, CARES-Live will be available to users. However, the client search functionality in CANS and Snapshot will not be receiving CWS/CMS updates during the maintenance window. CARES-Live users can continue to use the CANS assessment feature for those clients that they have already begun assessments. Starting a new assessment should not be initiated for new clients during this time.

Action Required

If users experience any issues with CARES-Live, please follow your county process for reporting issues or you may contact the CARES Service Desk at 1-855-292-3444.

CWS/CMS Release 8.4 SCR 8653 – Education Provider Batch Merge

To All CWS and Probation SPOCs and Data Quality Analysts:

The Data Quality team has created the attached information flyer on the Education Provider Batch Merge. The batch merge process will combine duplicate Education Providers into a single record. Please review the flyer for details.

Action Required

Review the attached document regarding the Education Provider Batch Merge. Applicable counties – as identified on the second page of the attached document – need to:

  1. Submit the on-line form (https://forms.gle/Lz3v8y4GWxx1KvWT8) to indicate your preference to either be a pilot county (implemented on November 9, 2019) or to be part of the main group (implemented on December 14, 2019).
  2. Optional – Review the ‘SCR8653_EDUCATION_PROVIDER_MERGE’ report found on the State SAFE site at https://user.st.cdt.ca.gov, if you wish; although no County action is expected.

Send any questions regarding the Education Provider Batch Merge to the CWDS Customer Relations mailbox.