CWDS Procurements

Child Welfare Digital Services (CWDS) has the following procurement opportunities and open contracts. The procurements listed below are subject to the requirements listed in the documentation for each.

Bidders’ Library

The Bidders' Library contains reference materials, web links, and other documents to support the Child Welfare Services – New System Project’s procurements.

Click the link below to view the CWS-NS Bidders’ Library Access Guide for more information on how to access the Bidders’ Library.
Bidders’ Library Access Guide
Bidders’ Library Access Authorization Form

ADPQ Procurements

Please Note: To be considered for ADPQ procurements, the Vendor responding to the RFO must hold a current California Multiple Award Schedule (CMAS) agreement that includes labor categories for the design and development of the service described in the RFO and be an approved vendor on the Agile Development Pre-Qualified (ADPQ) vendor pool list.
Agile Development Pre-Qualified Vendor Pool
In July 2016, the California Health and Human Services Agency (CHHSA) established a pre-qualified pool of vendors who provide user-centered design and agile software development services. The goal of the Agile Development Pre-Qualified (ADPQ) vendor pool was to reduce solicitation time and administrative costs to the State and vendors. Vetting vendors’ qualifications through this new contract vehicle is also expected to significantly accelerate the production of working software.

CHHSA has since transferred the managing of the ADPQ vendor pool to the California Department of Technology (CDT). CDT anticipates releasing a Request for Information (RFI) to refresh the vendor pool and expand the number of qualified vendors from 11 to up to 30 in January 2017. See the links below for more information.
Anticipated Announcement Date: March 2017

ADPQ New Vendor Pool Refresh Presentation - 12/19/2016
ADPQ New Vendor Pool Refresh Webinar Recording - 12/19/2016
ADPQ Incumbent Vendor Pool Refresh Presentation - 12/16/2016
ADPQ Incumbent Vendor Pool Refresh Webinar Recording - 12/16/2016

Documents from the first vendor pool established July 12, 2016:

ADPQ Vendor Debrief Web Conference - 8/25/2016:
+ Vendor Debrief Announcement
+ Webinar Recording
+ Written Q&A
Accepted Vendors - 7/12/2016
Submitted Prototype Repositories
ADPQ Vendor Pool Q&A - 6/7/2016
ADPQ Vendor Pool RFI Announcement - 5/5/2016
ADPQ Vendor Pool RFI - PDF
ADPQ Vendor Pool RFI - 5/5/2016 (Search for Event ID: 1675, Event Status: Historical)

The following ADPQ procurements and contracts are listed in chronological order:
Certification, Approval, and Licensing Service (CALS)
For State and County Workers who ensure that safe and quality facilities and homes are available for children who need placement, the CALS Suite of Services will enable them to verify and document whether those facilities, homes, and individuals meet and maintain the requirements for quality placement.
Award Date: January 5, 2017

CALS Contract Award
RFO - 9/16/2016
CALS Addendum 1
CALS Addendum 2
CALS Addendum 3
CALS QnA Set 1 Version 3

Technology Platform Services 2
Anticipated Award Date: April 2017

RFO 32130 Technology Platform Services
RFO 32130 Technology Platform Services Cost Worksheet

Technology Platform Services 3
Anticipated Award Date: May 2017

RFO 32204 Technology Platform Services 3
RFO 32204 Technology Platform Services 3 Cost Worksheet

DevOps: DevOps Services
Anticipated Award Date: May 2017

RFO 32196 DevOps: DevOps Services
RFO 32196 DevOps: DevOps Services Cost Worksheet

DevOps: Help Desk
Anticipated Award Date: May 2017

RFO 32193 DevOps: Help Desk
RFO 32193 DevOps: Help Desk Services Attach II-M

Case Management
Anticipated Award Date: May 2017

RFO 32188 Case Management - Addendum #1
RFO 32188 Case Management Cost Worksheet - Addendum #1
RFO 32188 Case Management
RFO 32188 Case Management Cost Worksheet

Court Processing
Anticipated Award Date: TBD

Resource Management
Anticipated Award Date: TBD

Eligibility
Anticipated Award Date: TBD

Financial Management
Anticipated Award Date: TBD

Other Procurements

The following procurements and contracts are not through the ADPQ vendor pool. They are subject to the details outlined in the individual procurement documents, and are listed in reverse chronological order. All existing and anticipated procurements are subject to change.

Implementation: Coordination Support
Anticipated Award Date: August 2017

Implementation: Training Development Services
Anticipated Award Date: August 2017

Implementation: Implementation Services
Anticipated Award Date: July 2017

Implementation: Organizational Change Management
Anticipated Award Date: June 2017

Stakeholder Communications
Anticipated Award Date: April 2017

RFP (Non IT)- 12/02/16
RFO (IT MSA)- 8/02/16 (Cancelled)
C# and Visual Basic (VB) .Net Programming Services
Anticipated Award Date: February 2017

RFO 32139 (CMAS) - 12/01/16

Lotus/Domino Programming Services
Anticipated Award Date: February 2017

RFO 32138 (CMAS) - 12/01/16

Data Conversion Project Management Services
Anticipated Award Date: February 2017

RFO 32175 (IT-MSA) - 12/01/16

Scrum Master
Award Date: January 18, 2017

RFO 32136 (CMAS) - 12/01/16

Natural/ADABAS Programming Services
Award Date: January 17, 2017

RFO 32137 (CMAS) - 12/01/16

Intake Implementation
Award Date: January 13, 2017

Intake Implementation Contract Award
RFP - 8/05/16 (Search for Event Name: Intake Implementation, Event Status: Historical)
Bidders' Conference Announcement - 6/16/16

Services Design & User Research Director Consulting Services
Award Date: October 31, 2016

RFO Addendum 1 - 9/23/16
RFO - 6/16/16
Intake
The Intake Digital Service will provide county Child Welfare Agencies an easy to navigate and efficient way to record and access information regarding child abuse, neglect, and exploitation allegations, investigative findings, and outcomes.
Award Date: September 1, 2016

Intake Contract Award
Intake RFP
Application Programming Interface (API)
The API digital service encompasses the delivery of system software, security, cloud-based technical infrastructure, and communications infrastructure to support all CWDS digital services.
Award Date: June 22, 2016

API Contract Award
API RFP
Enterprise Agile Coaching Services
Procurement Cancelled

RFO 32185 (IT-MSA) - 12/01/16

Other Vendor Forums

The following vendor forums were held in December 2015 announcing the change in procurement and development strategy for the Child Welfare Services - New System (CWS-NS) project.

Vendor Forum Webinar - 12/18/15
Vendor Forum Webinar Slides
Vendor Forum Webinar Recording
CWS Vendor Forum Webinar - 12/4/15
Vendor Forum Slides
In-Person Attendee List

Department of Technology Project Documents

Copies of the Feasibility Study Report and Special Project Reports are available here.


For questions regarding ongoing procurements, please direct your questions to the procurement official listed in the documents. For all other questions, please contact us via email at CWDScommunications@cwds.ca.gov.