Child Welfare Digital Services will conduct a Quarterly Stakeholder Forum on Wednesday, July 11, 2018 from 1:00 PM to 4:00 PM.
Please note, this event will not be held in person at CWDS Headquarters, but will be hosted virtually via WebEx and posted to our CWDS Archive for future viewing.
The agenda will include a general session with a project update and multiple presentations by CWDS digital service teams.
An agenda, materials and a webinar link will be provided prior to the meeting.
On June 8, 2018 CWDS released Snapshot 1.2, Facility Search 1.0 and Cognito 1.0 to 22 Core County social workers from across California. This is the second release of CWS-CARES functionality since early-May, and another important step towards developing the new system to replace the CWS/CMS child welfare system.
Snapshot gives staff the ability to search for people across CWS/CMS from a single field, see each person’s current contact information and demographics, and view an at-a-glance summary of their CWS history. Snapshot 1.2 includes enhancements, fixes and new features to existing Snapshot 1.1 functionality. Some of these include: referral and case numbering, relationship type next to parent’s name, and single digit searches for date of birth.
Facility and Home Profile Search is a search tool with transformational potential. What makes it most remarkable is that it searches three essential production systems for critical information that social workers and licensing workers need daily to do their jobs. By surfacing and connecting data that has historically not been matched in this way, Facility and Home Profile Search not only saves time, but reveals in a single glance connections that currently require multiple searches or cross-agency collaboration to find (including children in placement, number of approved beds, assigned worker and contact information). It has the potential to change research intensive processes for both County and State users from lengthy efforts to a several second transaction.
Cognito is a new identity management system CWS-CARES is introducing. Cognito 1.0 will allow for the ability to login to CWS-CARES securely and access applications and view information in CWS-CARES.
CWDS Digital Teams hold public sprint reviews monthly, with details of progress published online. Stakeholders can stay updated by visiting the CWDS archive (The Feed), viewing the CWDS events calendar and subscribing to the eNewsletter.
This week, the CWDS Intake Digital Service launched Snapshot 1.1, the second release of CWS-CARES functionality which is now live and accessible by 22 county social workers. These users from across California represent Core Counties who are helping the state research, design and develop the new system to replace the CWS/CMS child welfare system. Snapshot 1.1 builds on the success of an earlier release, and now allows for workers to view relationships added to the Snapshot. It also provides an improved, formatted version on child/family history.
Snapshot allows staff to search for one or more persons and view the history of their involvement with child welfare, including referrals and cases, in a fraction of the time that it currently takes to do the same work in CWS/CMS. Specifically, Snapshot gives staff the ability to search for people across CWS/CMS from a single field, see each person’s current contact information and demographics, and view an at-a-glance summary of their CWS history. The tool also includes a way to easily copy and paste key information which will greatly enhance workflow for staff (click here to view a demonstration of the Snapshot tool).
The CWS-CARES Implementation Team is working with State and county organizations to prepare for the use of Snapshot. Implementation Leads communicate and coordinate on Snapshot readiness to the organizations that they support.
As the project starts Program Increment (PI) 7 and makes progress toward the regular production of working software, CWDS Digital Teams will hold public sprint reviews monthly, with details of progress published online. Stakeholders can stay updated by visiting the CWDS archive (The Feed), viewing the CWDS events calendar and subscribing to our eNewsletter.
Child Welfare Digital Services produces a monthly report for the Legislature and stakeholders to follow as the project works to replace the CMS/CWS legacy system.
Click here to read the April 2018 report online.
On May 3, 2018, Kelly Hassenplug joined CWDS as the Project Administration Director on CWS-CARES Project. In this role, Kelly will lead the teams that focus on essential project support needs, such as the Project Management Office, Procurement & Contract Management, Stakeholder Relations and Communications.
Kelly has over 15 years’ experience in Project and Portfolio management, IT oversight and strategic planning. Most recently, she served as the Portfolio and Governance Chief for the California Health and Human Services (CHHS) Agency, Office of the Agency Information Officer (AIO). In this role, Kelly led a team that provides oversight and reporting to a multi-million dollar IT project portfolio that consists of over 60 projects. She also managed CHHS Governance activities for the purpose of integrating statewide technology initiatives while ensuring compliance with IT policies, standards, and the Agency Information Strategic Plan.
Kelly received her bachelor’s degree in Communication Studies from California State University, Sacramento and is a Project Management Professional (PMP) and Certified Scrum Master (CSM). Please join us in welcoming Kelly to the team.
On April 24, CWDS conducted an all-day planning session for Program Increment (PI) 7, which begins on May 3rd and runs through June 27th. PI Planning delivers incremental value by iteratively developing, testing, refining and validating software within a set period of time. Program Increments at CWDS are generally 4-6 weeks in length with a series of 2-week Sprints throughout to check progress and troubleshoot as needed.
CWDS is planning several development priorities over the next two months, each determined by deliverables that are ready to build and provide high value to our users. They include the Cognito identity management tool and administration page, Snapshot 1.2 enhancements and further coding for CANS (Child and Adolescent Needs and Strengths assessment tool).
For more information on the CWDS development priorities, please click here. See our events calendar for a list of upcoming PI 7 Sprint Reviews.
CWDS is offering a series of hands-on data quality workshops through December 2018. The workshops offer county staff involved with data quality activities the opportunity to learn about specific data reports or workflows, collaborate with other counties and prepare for the transition to CWS-CARES as new product features are developed and delivered.
For a list of training dates/locations and instructions on how to register for a workshop in your area, click here. For more information on the CWDS Data Quality process, visit the CWS/CMS Data Quality Portal.
On April 6th, 2018, the Office of Systems Integration (OSI) appointed Becky Stilling as the Deputy Director of the Child Welfare Digital Services (CWDS) CWS-CARES project.
Ms. Stilling served as the Acting OSI Director since December 22, 2017, spending a significant amount of time in support of the CWDS effort. “Becky brings a strong passion not only for effective project management, but also particularly for the mission of what CWDS aims to achieve,” said OSI Chief Deputy Director Matt Schueller.
Ms. Stilling is a veteran technology executive with more than 20 years of experience working in the industry, including diverse experience with California state government in various leadership roles. Previously, she was appointed by Governor Brown as the Deputy Director and Chief of the California Department of Technology, Office of Statewide Project Delivery. While there, she was responsible for overseeing and guiding the planning, procurement and project execution of the state’s most complex IT projects. Prior to her work at California Department of Technology, she was the Deputy Director of the Technology Services Division and Chief Information Officer of the California Department of Child Support Services.
Ms. Stilling joins Department of Social Services Deputy Director Kevin Gaines and County Welfare Directors Association Executive Liaison Penni Clarke as members of the CWS-CARES Executive Leadership Team.