CWDS Bulletins

California Department of Technology Service Desk Bulletin – CalCloud Windows Tenant Patching- July 30-31, 2021| 7:00 PM – 6:00 AM

ALL County CWS/Probation SPOCs and Technical Contacts:
The California Department of Technology (CDT) has scheduled security patching of the CalCloud Windows servers.  The patching window begins on Friday, July 30, 2021, at 7:00 PM and concludes on Saturday, July 31, 2021, at 06:00 AM.  The patching activity will cause intermittent interruptions in connectivity to the CWDS website (https://cwds.ca.gov), the CWS/CMS website (https://www.hwcws.cahwnet.gov/) and the CWS/CMS Portals website (https://cwscms.osi.ca.gov/) during the patching window.

Action Required
If users experience any issues with the CWDS website (https://cwds.ca.gov), the CWS/CMS website (https://www.hwcws.cahwnet.gov/), or the CWS/CMS Portals website (https://cwscms.osi.ca.gov/) please follow your county process for reporting issues or you may contact the IBM Boulder Help Desk at 1-800-428-8268.

 

CARES-Live 2.8.14 Production Release - July 29, 2021| 6:00PM – 9:00PM

ALL SPOCs and Technical Contacts:
EFFECTIVE July 29, 2021, CARES-Live 2.8.14 HOTFIX IS SCHEDULED TO MOVE INTO PRODUCTION.
The CARES-Live team has scheduled release activity that will interrupt connectivity to the CARES-Live application. The release activity will begin at 6:00PM on Thursday, July 29, 2021, and conclude at 9:00PM. During this scheduled outage, users will not be able to access the CARES-Live application.
CARES-Live 2.8.14:
The goal of this release is to provide fixes and maintenance needed in Child and Adolescent Needs and Strengths (CANS), and Identity Management.
CANS
  • County Jurisdiction – County received an error in CANS that an assessment is under jurisdiction of another county and could not open the original CANS when a referral was received on one of the minors in the case. The application has been updated to ensure that the county jurisdiction/assignment will come from the current case, not a referral. (#INC0021212 & INC0021238).  This fix initially implemented with 2.8.13 has been revised to resolve this issue properly.
Identity Management
  • RACF ID Invalidation – The application has been updated to resolve an issue that caused some CARES-Live users to be invalidated incorrectly.
  • Change Log Not Visible – Office and County Admins will be able to see the Account Invalidated Event in the Change Log.
Action Required
If users experience any issues with CARES-Live Training Environment, please follow your county process for reporting issues, or you may contact the CARES Service Desk at 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours and a Service Desk representative will contact you the next business day.

 

CARES-Live Training Environment Scheduled Maintenance July 23, 2021| 1:00 PM – 5:00 PM

ALL CWS and Probation SPOCs and Training Contacts:
The CARES-Live team has scheduled maintenance to the CARES-Live Training Environment on Friday, July 23, 2021, from 1:00 PM to 5:00 PM. This scheduled maintenance is to upgrade the Training Environment to the CARES-Live 2.8.13 version. Users will not be able to access the CARES-Live Training Environment during the scheduled outage.
 
Action Required
If users experience any issues with CARES-Live Training Environment, please follow your county process for reporting issues, or you may contact the CARES Service Desk at 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours and a Service Desk representative will contact you the next business day.

 

Scheduled Outage of CWS/CMS and CARES-Live, July 25, 2021| 4:00 AM – 7:00 AM

ALL CWS/Probation/CARES SPOCs and Technical Contacts:
The California Department of Technology (CDT) will upgrade network switches during the scheduled Network Preventative Maintenance (PM) window on Sunday, July 25, 2021. The upgrade window begins at 4:00 AM and concludes at 7:00 AM.
The CWS/CMS application and the CARES-Live application will be unavailable for between fifteen to thirty minutes within the upgrade window. Access to CWS/CMS and CARES‑Live via Server Based Computing (SBC) and VPN will also be unavailable during this window.


Action Required
CWS/CMS Users
If users experience any issues with CWS/CMS, please follow your county process for reporting issues, or you may contact the IBM Boulder Help Desk at 1-800-428-8268.
 
CWS-CARES Users
If users experience any issues with CARES-Live, please follow your county process for reporting issues, or you may contact the CARES Service Desk at 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours, and a Service Desk representative will contact you the next business day.

 

CARES-Live Issues – Users Invalidated Erroneously and Change Log Not Visible

ALL County CWS/Probation/CARES SPOCs and Technical Contacts:
A recent change implemented with CARES-Live 2.8.13 on June 24, 2021 would inactivate a CARES-Live user automatically when the user was end-dated in the CWS/CMS application, with “Account Invalidated” added to the Change Log. However, a couple counties have reported a glitch where a small number of CARES-Live users have been invalidated erroneously. In addition, there is a secondary issue where the system-generated Change Logs are not visible to County Admins.
The CWDS Team has been working and testing the fixes, and will implement a hot fix to correct the issue as soon as possible. The small number of impacted CARES-Live accounts will be fixed programmatically by the CWDS team; no additional action is required.
An updated communication will be sent out once the date and time of the hot fix implementation has been decided.
 
Action Required
No action is required by CARES-Live users or administrators. The CWDS Team will fix the accounts behind the scenes, and implement the fixes as soon as possible.

 

CANCELLED - Northern Regional User Group Meeting cancelled this month only

Meeting information for Northern Regional User Group (NRUG) 

Meeting location: Virtual 
Meeting time: 10 AM – Noon, (Fourth Tuesday every month) 

RUG Chair: Casey Berry 
Chair Email: cberry@co.shasta.ca.us 
Chair Phone: (530) 245-6491 

CR Rep: Sean Darr 
CR Email: sean.darr@osi.ca.gov 

Central Valley Regional User Group Meeting

Meeting information for Central Valley Regional User Group (CVRUG) 

Meeting location: Virtual 
Meeting time: 10 am – Noon, (Fourth Friday every month) 

RUG Chair: Matt Calvillo 
Chair Email: mcalvillo@fresnocountyca.gov 
Chair Phone: (559) 600-2205 

RUG Chair: Jon Corbin 
Chair Email: jcorbin@countyofmerced.com 
Chair Phone: (209) 385-3000 

CR Rep: Harry Terrell 
CR Email: harry.terrell@osi.ca.gov 

CARES-Live Scheduled Outage for Saturday, July 17, 2021| 5:00 AM – 1:00 PM

ALL CWS/Probation/CARES County SPOCs and Technical Contacts:
In support of the CWS/CMS Release 8.15, the CARES-Live team has scheduled an outage that will interrupt connectivity to the CARES-Live application. The outage is scheduled for Saturday, July 17, 2021, from 5:00 AM to 1:00 PM. Users will not be able to access the CARES-Live application during the scheduled outage.
 
Action Required
If users experience any issues with CARES-Live outside of this scheduled outage, please follow your county process for reporting issues, or you may contact the CARES Service Desk at 1-855-292-3444, or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours and a Service Desk representative will contact you the next business day.

 

Bay Area Regional Coordinators (BARC)

Meeting information for Bay Area Regional User Group (BARC) 
Meeting location: Virtual 
Meeting time: 10 AM – Noon, (First Thursday every month) 

RUG Chair: Makan Borhanjoo 
Chair Email: makan.borhanjoo@ssa.sccgov.org 
Chair Phone: (408)755-7358 

RUG Chair: Willaim Dai 
Chair Email: wdai@co.sanmateo.ca.us 
Chair Phone: (650) 802-7630 

CANCELLED - Mountain Valley Regional User Group Meeting cancelled this month only

Meeting information for Mountain Valley Regional User Group (MVRUG) 

Meeting location: Virtual 
Meeting time: 9:30 AM – Noon, (Third Wednesday every month) 

RUG Chair: Tracey Enriquez 
Chair Email: tenriquez@co.yuba.ca.us 
Chair Phone: (503) 749-6334 

RUG Chair: Karen Anda 
Chair Email: karen.anda@edcgov.us 
Chair Phone: (530) 642-7285 

CR Rep: Asia Lennear 
CR Email: asia.lennear@osi.ca.gov