A: Upon the launch of CWS-CARES, the following details will be converted and available in CWS-CARES:

• CARES-Live Snapshot data: Migrated from CWS/CMS.
• CARES-Live Facilities data: Migrated from LIS/FAS and CWS/CMS.
• CARES-Live CANS data: Migrated and integrated with the CMA/P-CIS interface.

A: CWS/CMS data is the primary source of Child Welfare information and supersedes all other record sources. If a field in CWS-CARES already contains data from CWS/CMS, it will not be augmented or overwritten by Binti data.

For more details, please refer to the Binti to CWS-CARES V1 Data Conversion Fact Sheet located in the CWDS External Systems Portal. If you have additional questions, reach out to the External Systems Data Conversion (ESDC) team.

A: Yes, probation staff will still access via Citrix after the transition to CWS-CARES.

A: CWS-CARES will automatically populate data when the document is created, eliminating the previous form limitations from CWS/CMS. Counties will also be able to develop/customize their county-specific form templates.

Please note that the form schemas are not yet finalized, as development is still ongoing. For specific questions about the form’s development, please have your representative reach out during the next Forms Workgroup Meeting or send any questions to OTSI CWDS CARES Forms. Counties can also refer to the FAQ spreadsheet attached in Forms Workgroup Teams channel for any frequently asked questions. 

A: Yes, the user can upload documents to closed cases.

A: CWS-CARES continues to ingest new documents from CWS-CMS on a weekly basis. Counties can continue to upload documents into CWS/CMS until the day of CWS-CARES go-live and expect those files to be transferred into the CWS-CARES environment.

All records in CWS-CARES will have a unique ID to aid with data quality, generated by CARES. We will also retain certain existing standard IDs, such as State IDs, that are used for business processes across child welfare systems and the systems of our partner agencies. We research and design unique CARES IDs incrementally as part of ongoing research and design and in collaboration with county child welfare offices and partner agencies. The unique CARES IDs will always be present alongside the more recognizable record name, and shared IDs such as State IDs and will be available to view as part of a record's System Information. We will also retain the 19-digit CWS/CMS IDs (for Referral, Case, Client and Service Provider) on records that get converted from CWS/CMS to CARES, in case they are necessary for historical reference.

The system-generated numbers in CWS-CARES are currently under development. More information regarding the format will be available in the near future.

A: Counties should continue to enter CWS/CMS Case Number in CalSAWS. This is required for data conversion to establish a link between CWS/CMS and CalSAWS Cases.

A: Counties and Tribes will participate in data conversion activities in three ways:

• Counties in the CWS-CARES Org Data Conversion Workgroup assist in validating field mappings of data elements and list of values mappings for data that will be converted from the CWS/CMS to CWS-CARES and provide county specific usages of fields and data in the system. 
• Counties and Tribes also participate in the Data Quality Workgroup assisting with data cleanup efforts in the CWS/CMS, which helps ensure high quality data is converted. 
• Core constituent counties participate in validating data that has been converted from the CWS/CMS to CWS-CARES. 

A: CWS-CARES will provide a similar mechanism for counties to continue to receive daily data downloads as they do today from CWS/CMS. CWS-CARES data is replicated from the production Salesforce system to Snowflake that is the data source for extracts and reporting. CWS-CARES will provide organizations with additional detail on the CWS-CARES’ data extract capabilities.