CWS-CARES Public Library
Documents are moving from an old house (CWS/CMS) to a new house (CWS-CARES)
Picture this: You’re moving from an old house to a new house. What do you pack for the new house? What items do you decide to leave behind? Here, we explain why moving documents from CWS/CMS to CWS-CARES is like moving from an old to a new house.
The benefits of moving documents to CWS-CARES include the following:
CWS-CARES is like a spacious, modern house. There's plenty of room for everything (data) and the layout is designed for efficiency (optimized workflows).
Over 72 million existing CWS/CMS documents from the last 25+ years were uploaded from CWS/CMS mainframe format and converted into compatible documents for CWS-CARES (e.g., doc, jpg, pdf, and xls formats).
The new CWS-CARES “house” will include features that the old one didn't, such as improved security. We scanned all the documents against viruses and malware during conversion and security is enforced in the CARES application and infrastructure.
Moving documents from CWS/CMS to CWS-CARES provides an opportunity to archive irrelevant information, freeing up storage space and improving data accuracy.
Until CWS-CARES launches in 2026, documents will continue to be uploaded to CWS/CMS every minute! We convert approximately 100,000 documents from CWS/CMS to CWS-CARES on a weekly basis.
Migrating documents is a long and complex process, and we’ve been working on this since September 2022. Thank you to the County IT and Data SMEs who have been participating in data activities. Their continuous efforts and participation have been essential to data migration success. We extend our gratitude to every member of the County IT/Security, CWS-CARES Data Conversion and Data Infrastructure teams.
Originally published in the CWS-CARES Explorer.
The benefits of moving documents to CWS-CARES include the following:
CWS-CARES is like a spacious, modern house. There's plenty of room for everything (data) and the layout is designed for efficiency (optimized workflows).
Over 72 million existing CWS/CMS documents from the last 25+ years were uploaded from CWS/CMS mainframe format and converted into compatible documents for CWS-CARES (e.g., doc, jpg, pdf, and xls formats).
The new CWS-CARES “house” will include features that the old one didn't, such as improved security. We scanned all the documents against viruses and malware during conversion and security is enforced in the CARES application and infrastructure.
Moving documents from CWS/CMS to CWS-CARES provides an opportunity to archive irrelevant information, freeing up storage space and improving data accuracy.
Until CWS-CARES launches in 2026, documents will continue to be uploaded to CWS/CMS every minute! We convert approximately 100,000 documents from CWS/CMS to CWS-CARES on a weekly basis.
Migrating documents is a long and complex process, and we’ve been working on this since September 2022. Thank you to the County IT and Data SMEs who have been participating in data activities. Their continuous efforts and participation have been essential to data migration success. We extend our gratitude to every member of the County IT/Security, CWS-CARES Data Conversion and Data Infrastructure teams.
Originally published in the CWS-CARES Explorer.