Frequently Asked Questions
Q: In CWS-CARES, are permissions and access options multi-select?
A: Yes, these permissions and access options are multi-select.
Q: Will County Expense Claim Reporting Information System (CECRIS) be integrated with CWS-CARES?
A: Yes, in CARES V1, the CECRIS Integration will pull DFA600 data one-way from CECRIS to CWS-CARES. All CECRIS data in CWS-CARES will be read-only; users will not be able to edit/change this data in CWS-CARES.
Q: Will the transfer of data from County Expense Claim Reporting Information System (CECRIS) into CWS-CARES be after the files are audited/approved by CDSS? Will CWS-CARES also receive revised CECRIS Claims?
A: CWS-CARES will receive both the unaudited and audited Original claims approved by the state as federal reporting requires both. CWS-CARES will also receive the approved Adjustment claims. The interface data exchange with CECRIS occurs on a monthly basis. This data will be sent once CECRIS has received all prior to audit claims for each county OR when all audited claims have been approved by CDSS (i.e., when all Original claims have been approved by CDSS, all approved Original claims for each county will be sent to CWS-CARES at once).
Q: Will CWS-CARES be directly posting expenses into the CEC or is it just able to read information after a claim has been submitted?
A: All data received from CECRIS will be read-only in CWS-CARES.
Q: Does CEC data coming from CECRIS need to be child-specific?
A: CWS-CARES will receive DFA600 data from CECRIS in CWS-CARES V1. All of this data is aggregated and program code specific.
Q: If we have a case specific expense, do we manually enter that?
A: No, counties will not be expected to do that. Case specific costs will be transmitted to CWS-CARES via an interface with CalSAWS.
Q: Will the CWS-CARES Permissions allow counties to limit who can review/edit the Administrative Claim sections?
A: Only users given the county-specific fiscal permissions will have the ability to review their county's admin claim data. All data from CECRIS will be read-only in CWS-CARES so there will not be any user in CWS-CARES that can enter/change data from CECRIS, regardless of permissions.
Q: Is FFPSA cost reporting in CWS-CARES for federal reporting purposes only, and not directly tied to reimbursement or funding?
A: Yes, that is correct. The cost that will be reported into CWS-CARES is to support programmatic federal reporting requirements.
Q: Who enters costs for services provided by counties?
A: Counties are expected to input costs for services that they provide themselves (e.g. Motivational Interviewing). Probation will also enter cost information if Probation staff are responsible for providing the service.
Q: Is the cost tracking template client-specific?
A: Yes, cost tracking templates will be client specific. Multiple children can be included in the same template, if they are under the same plan/home.