Frequently Asked Questions
Process Information Session (PIS)
Q: Is FFPSA cost reporting in CWS-CARES for federal reporting purposes only, and not directly tied to reimbursement or funding?
A: Yes, that is correct. The cost that will be reported into CWS-CARES is to support programmatic federal reporting requirements.
Q: Will the CWS-CARES Permissions allow counties to limit who can review/edit the Administrative Claim sections?
A: Only users given the county-specific fiscal permissions will have the ability to review their county's admin claim data. All data from CECRIS will be read-only in CWS-CARES so there will not be any user in CWS-CARES that can enter/change data from CECRIS, regardless of permissions.
Q: If we have a case specific expense, do we manually enter that?
A: No, counties will not be expected to do that. Case specific costs will be transmitted to CWS-CARES via an interface with CalSAWS.
Q: Does CEC data coming from CECRIS need to be child-specific?
A: CWS-CARES will receive DFA600 data from CECRIS in CWS-CARES V1. All of this data is aggregated and program code specific.
Q: Will CWS-CARES be directly posting expenses into the CEC or is it just able to read information after a claim has been submitted?
A: All data received from CECRIS will be read-only in CWS-CARES.
Q: Will County Expense Claim Reporting Information System (CECRIS) be integrated with CWS-CARES?
A: Yes, in CARES V1, the CECRIS Integration will pull DFA600 data one-way from CECRIS to CWS-CARES. All CECRIS data in CWS-CARES will be read-only; users will not be able to edit/change this data in CWS-CARES.
Q: Can additional addresses be added to an Office in CWS-CARES?
A: Yes, additional addresses can be added to an office.
Q: How will CWS-CARES get the Aid Codes for the cases?
A: Aid Codes information comes directly from CalSAWS.
Q: Will you be able to see if a child has Medi-Cal, Medi-Cal Fee for Service or Managed Care Medi-Cal, and what health provider they have?
A: Medi-Cal is not being tracked in CARES V1, and CARES V2 scope is not yet available.
Q: Is the expectation for approving each Cost Tracking Template submitted by the provider that the worker is checking that the cost details of each transaction are accurate? Or is a more rigorous review expected?
A: Yes, counties will approve cost tracking information that a provider submits. One of the big reasons the Product Team introduced the approval process is to allow counties the opportunity to reject or correct an inaccurate cost that may have been entered by a provider.