Binti Counties, CARES 105 Testers, SPOCs, and Implementation Coordinators:
Dear County Partners,
Thank you for your valuable input and feedback on the Binti data conversion options presented last week.
Based on the overwhelming support from counties, CWS-CARES leadership has decided to move forward with Option 2: Rescheduling Binti Data Conversion to Post CWS-CARES Version 1 (CARES V1) Go-Live.
Option 2 Details
- At CARES V1 Go-Live, all new Resource Family Approval (RFA), including Emergency Placements, Family Finding, and Placement activities will be entered in CWS-CARES.
- Existing RFA applications started in Binti will be completed within Binti. Once approved, the home record will be manually added to CWS-CARES—consistent with today’s practice.
- RFA applicants finish their application in the same system in which they started, avoiding unnecessary disruption.
- All historical information will remain in Binti until the data conversion to CWS-CARES is complete.
Moving the Binti data conversion schedule allows project and county teams to focus 100% on CWS/CMS data conversion, and CARES V1 Go-Live readiness and additional time for data cleanup and field mapping validation prior to data conversion.
We are communicating this decision directly with Binti leadership so they are aware of the revised timeline.
Our team is developing guidance covering processing in-progress RFA applications vs. new applications at CARES V1 Go-Live, emergency placements, and placements in CWS-CARES. We plan to distribute this guidance to counties later this month.
In addition to the guidance, we are formulating a plan and structured approach for Binti data cleanup and validating data mapping ahead of the post-V1 conversion.
We truly appreciate your continued partnership and active engagement in shaping decisions that best support county needs and the families we serve. We will provide additional updates and details as they are finalized.
Action Required
For any specific county questions, please reach out directly to your designated External Systems contact.