Meeting Location: Remote via MS Teams
Meeting Time: 01:00 PM - 03:00 PM
Frequency: Monthly - 2nd Tuesday every month
Contact: CWDS Customer Relations
CWS_CustRel@osi.ca.gov
Meeting
CWS-CARES Meeting Calendar – November 2024 to January 2025
Child Welfare Leadership and Core Constituents,
As part of our ongoing effort to provide you greater insight into upcoming meetings for the CWS-CARES project, please see the attached updated CWS-CARES Meeting Calendar for November and December 2024 and January 2025. This calendar includes all meetings hosted by the CWS-CARES project, including Core Constituent demonstrations, implementation meetings, and key workgroups.
The calendar includes Core Constituent Build Review Demonstrations, which are a follow up to the Core Constituent Demonstrations of CARES prototypes that occurred in September and October. Participants may see feedback they provided during the prototype demonstrations incorporated into this Build Review. Please note that the CARES Product Team is still prioritizing some of the feedback and suggestions from the previous sessions. Please also note that invites will come from either the PaaS SI Product Team or the Rework mailboxes.
The CWS-CARES project is in the process of identifying Milestone User Feedback session dates for January 2025. Milestone User Feedback is a feedback period to test specific functionalities for a subset of milestones in the developed product before Extended User Scenario Testing (EUST), which will begin in March 2025.
Action Required
Please share this information with those at your organization you feel should be informed. Note: This calendar is point-in-time and subject to change. The CWS-CARES project aims to deliver a sustainable, more real-time calendar solution that will be accessible to all meeting participants and leadership in the future. If you have any questions, please contact CWS_CustRel@osi.ca.gov.
As part of our ongoing effort to provide you greater insight into upcoming meetings for the CWS-CARES project, please see the attached updated CWS-CARES Meeting Calendar for November and December 2024 and January 2025. This calendar includes all meetings hosted by the CWS-CARES project, including Core Constituent demonstrations, implementation meetings, and key workgroups.
The calendar includes Core Constituent Build Review Demonstrations, which are a follow up to the Core Constituent Demonstrations of CARES prototypes that occurred in September and October. Participants may see feedback they provided during the prototype demonstrations incorporated into this Build Review. Please note that the CARES Product Team is still prioritizing some of the feedback and suggestions from the previous sessions. Please also note that invites will come from either the PaaS SI Product Team or the Rework mailboxes.
The CWS-CARES project is in the process of identifying Milestone User Feedback session dates for January 2025. Milestone User Feedback is a feedback period to test specific functionalities for a subset of milestones in the developed product before Extended User Scenario Testing (EUST), which will begin in March 2025.
Action Required
Please share this information with those at your organization you feel should be informed. Note: This calendar is point-in-time and subject to change. The CWS-CARES project aims to deliver a sustainable, more real-time calendar solution that will be accessible to all meeting participants and leadership in the future. If you have any questions, please contact CWS_CustRel@osi.ca.gov.
CWS-CARES Meeting Calendar – October to December 2024
To: Child Welfare Directors, Child Welfare Director-Alternates, Tribal Leadership, Probation Leadership, Specific CWDA Staff, and Core Constituents CC: All CARES SPOCs and Implementation Coordinators:
Child Welfare Leadership and Core Constituents,
As part of our ongoing effort to provide you greater insight into upcoming meetings for the CWS-CARES project, please see the updated CWS-CARES Meeting Calendar for October, November, and December 2024. This calendar includes all CWS-CARES readiness meetings, including Core Constituent demonstrations, implementation meetings, and key workgroups.
The calendar will be posted on the CWDS webpage soon and will replace the CWS-CARES Meeting Matrix. The CWS-CARES project will send a communication to announce this change.
The calendar includes two types of Core Constituent demonstrations:
Prototype Demonstrations (September – October)
These sessions showcase system updates that enhance user experience and navigation, providing a more consistent look and feel across CWS-CARES. Attendees have reported that the new interface is cleaner, more organized, and easier to navigate than the version shown during EUST 1.
Build Review Demonstrations (will be scheduled for November – December)
Build Reviews are a follow up to the Core Constituent Demonstrations of CARES prototypes that occurred in September and October. Participants may see feedback they provided during the prototype demonstrations incorporated into this Build Review. However, the CARES Product Team is still prioritizing some of the feedback and suggestions from the previous sessions.
Following this message, designated points of contact for Core Constituent counties and organizations will receive invitations to attend Build Review Demonstration scheduled for November and December 2024. Recipients should forward these invitations to their organization’s relevant core constituents and subject matter experts.
In addition to these invitations, the CWS-CARES project will be reaching out in the coming weeks to Core Constituents to begin recruitment for EUST 2, which is scheduled for January 2025. Once participating users have been identified, the project team will be working to ensure that each user has the appropriate provision settings to access all testing materials and our staging environment.
Action Required
Please share this information with those at your organization you feel should be informed. Note: this calendar is point-in-time and subject to change.
The CWS-CARES project continues to a develop a long-term, live calendar solution that will be accessible to all meeting participants and leadership. We will notify you when this new calendar solution is ready.
If you have any questions, please contact CWS_CustRel@osi.ca.gov.
Child Welfare Leadership and Core Constituents,
As part of our ongoing effort to provide you greater insight into upcoming meetings for the CWS-CARES project, please see the updated CWS-CARES Meeting Calendar for October, November, and December 2024. This calendar includes all CWS-CARES readiness meetings, including Core Constituent demonstrations, implementation meetings, and key workgroups.
The calendar will be posted on the CWDS webpage soon and will replace the CWS-CARES Meeting Matrix. The CWS-CARES project will send a communication to announce this change.
The calendar includes two types of Core Constituent demonstrations:
Prototype Demonstrations (September – October)
These sessions showcase system updates that enhance user experience and navigation, providing a more consistent look and feel across CWS-CARES. Attendees have reported that the new interface is cleaner, more organized, and easier to navigate than the version shown during EUST 1.
Build Review Demonstrations (will be scheduled for November – December)
Build Reviews are a follow up to the Core Constituent Demonstrations of CARES prototypes that occurred in September and October. Participants may see feedback they provided during the prototype demonstrations incorporated into this Build Review. However, the CARES Product Team is still prioritizing some of the feedback and suggestions from the previous sessions.
Following this message, designated points of contact for Core Constituent counties and organizations will receive invitations to attend Build Review Demonstration scheduled for November and December 2024. Recipients should forward these invitations to their organization’s relevant core constituents and subject matter experts.
In addition to these invitations, the CWS-CARES project will be reaching out in the coming weeks to Core Constituents to begin recruitment for EUST 2, which is scheduled for January 2025. Once participating users have been identified, the project team will be working to ensure that each user has the appropriate provision settings to access all testing materials and our staging environment.
Action Required
Please share this information with those at your organization you feel should be informed. Note: this calendar is point-in-time and subject to change.
The CWS-CARES project continues to a develop a long-term, live calendar solution that will be accessible to all meeting participants and leadership. We will notify you when this new calendar solution is ready.
If you have any questions, please contact CWS_CustRel@osi.ca.gov.
CWDS Migrating to Microsoft Teams for Virtual Meetings
All SPOCs:
The Office of Technology and Solutions Integration (OTSI) has decided to phase out the use of WebEx and will use, instead, Microsoft Teams exclusively for all virtual meetings. Child Welfare Digital Services (CWDS) plans to make the move to Microsoft Teams by Monday, September 30, 2024.
Organizations will see many CWDS project meetings either updated or cancelled and rescheduled to make the change to Microsoft Teams instead of WebEx. This communication is being sent out to explain the reasoning of the updates to the existing meeting invites.
Recipients of “forwarded” meeting invites will not receive the updates to the meetings and will have the previous WebEx link on their calendar if they were not included in the invite distribution. If you have previously forwarded an invite to a meeting that has since been updated, please be sure to forward the updated invite to those parties, or work with the meeting organizer to add them to the invite’s distribution list, if appropriate.
Action Required
Please accept the updated meeting invites and remove the canceled meetings, due to the change from WebEx to Teams, as they are received.
Forward any updated meeting invites that you have previously forwarded, if the new recipients are not included in the meeting’s distribution. The other option is to work with the meeting organizers to add the appropriate people to the invite.
The Office of Technology and Solutions Integration (OTSI) has decided to phase out the use of WebEx and will use, instead, Microsoft Teams exclusively for all virtual meetings. Child Welfare Digital Services (CWDS) plans to make the move to Microsoft Teams by Monday, September 30, 2024.
Organizations will see many CWDS project meetings either updated or cancelled and rescheduled to make the change to Microsoft Teams instead of WebEx. This communication is being sent out to explain the reasoning of the updates to the existing meeting invites.
Recipients of “forwarded” meeting invites will not receive the updates to the meetings and will have the previous WebEx link on their calendar if they were not included in the invite distribution. If you have previously forwarded an invite to a meeting that has since been updated, please be sure to forward the updated invite to those parties, or work with the meeting organizer to add them to the invite’s distribution list, if appropriate.
Action Required
Please accept the updated meeting invites and remove the canceled meetings, due to the change from WebEx to Teams, as they are received.
Forward any updated meeting invites that you have previously forwarded, if the new recipients are not included in the meeting’s distribution. The other option is to work with the meeting organizers to add the appropriate people to the invite.
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