February 23, 2024 UPDATE: The low disk space warning for the CAD BusinessObjects (BO) server has been mitigated. It was discovered that a very large extract report had inadvertently been set to run hourly and to send the results to the entire county group, rather than a single in-box. This resulted in over 600GB of data, replicated across several in-boxes. The report schedule was deleted and the in-boxes cleaned up, correcting the storage issues.
As a reminder, here are some space saving tips:
- Make sure the scheduled report recurrence is, at most frequent, daily. The data is only updated once a day, so hourly does not serve any purpose.
- Only address scheduled reports to an individual’s in-box for destination. Do not use the county group.
- Check your in-box regularly and keep it clean. If you need to store a report, move it to your personal folders.
- Limit the number of instances you retain. Remember that you can always re-run a report. Consider saving data to a secure county location if required for date-sensitive retention.
- Clean up old versions of reports that are no longer needed. This will save space, and time when we have to move to CARES Analytics.
The CWS/CMS CAD BusinessObjects (BO) server has seen an increase in report storage, resulting in low disk space warnings and some intermittent report scheduling failures. While the free space on the server remains low, there is a chance of intermittent failure for scheduled reports. Please review your scheduled reports each morning and re-run if necessary.
Action Required
If you have recently added or modified scheduled BO reports, please review these schedules to make sure you are only running the report when needed. Report recurrence frequency should not be scheduled more frequently than daily, at most. Also, check that only the minimum number of instances are being retained by BusinessObjects.
All users, please review all of your reports and delete any old, unused, or duplicate reports. Please also review versioning and delete older versions if no longer needed. If it is not possible to delete reports, please purge obsolete data from reports to reduce disk usage.
Contact Chris Lovejoy (Chris.Lovejoy@osi.ca.gov) if you require more information regarding these requests.