CWDS Bulletins

RFA Written Report Unavailable - RESOLVED

All Pilot County RFA Implementation Coordinators and SPOCs:
September 19, 2024 UPDATE: The issue that was preventing the availability of RFA Written Reports in CWS-CARES has been resolved. The Written Report is now accessible.
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In CWS-CARES RFA, the RFA Written Report is currently unavailable. The CARES development teams plan to address this issue today, between 12:00 noon and 1:00 PM. During this maintenance window, the document generation feature will not be functional. The CWS-CARES RFA will otherwise be functional and available.
A communication update will be sent following the maintenance window to inform everyone of the status of the RFA Written Report functionality.

Action Required
No action required from end-users during this maintenance window.
 
If users experience any issues with the CWS-CARES, please follow your county process for reporting issues. CWS-CARES County Administrators may contact the CARES Service Desk through the CWDS ServiceNow Customer Support Management (CSM) Portal. Alternate methods are phoning 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours, and a Service Desk representative will contact you the next business day.

CWS/CMS: CDT Service Desk Bulletin – SAFE Cloud Service Scheduled Maintenance

ALL SPOCs, Technical Contacts and CAD Contacts:
The California Department of Technology (CDT) has scheduled maintenance of the SAFE Cloud service. The maintenance begins on Saturday, September 21, 2024, at 8:00 PM and concludes on Sunday, September 22, 2024, at 2:00 AM. The activity will cause interruptions in the SAFE Cloud service. Some Business Objects (BO) reports will fail to send, or automated scripts may fail to retrieve from SAFE during this scheduled maintenance.

Action Required
All users should logoff of the SAFE Cloud service prior to the start of the stated maintenance timeframe. Please check on your scheduled BO SAFE reports and automated FTP scripts. If needed, re-run the reports and scripts.
 
Contact the IBM Help Desk (800-428-8268) to report any issues with your Business Objects content in SAFE.

CWS-CARES Scheduled Maintenance - Sept 24, 2024 | 5 PM - 9 PM

All Pilot County RFA Implementation Coordinators and SPOCs:
The CWS-CARES team has scheduled maintenance activity for the CWS-CARES production environment for Tuesday, September 24, 2024, beginning at 5:00 PM and concluding at 9:00 PM. During the maintenance window, the CWS-CARES Resource Family Approval (RFA) Application Submission, Review, and Approval Process will be accessible for pilot counties Contra Costa, Fresno, Placer, and Santa Clara.
During the maintenance window, KPI reports will not be refreshed in the CARES Tableau application.

Action Required
No action required from end-users during this maintenance window.
 
If users experience any issues with the CWS-CARES, please follow your county process for reporting issues. CWS-CARES County Administrators may contact the CARES Service Desk through the CWDS ServiceNow Customer Support Management (CSM) Portal. Alternate methods are phoning 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours, and a Service Desk representative will contact you the next business day.

CWS/CMS: Business Intelligence County Access Data – Upgrade to CAD BOBJ 4.3 – UPDATE

All SPOCs, Technical Contacts, and CAD Contacts:
September 13, 2024 Additional UPDATE: Please note that the BOBJ 4.3 Quick Reference Guide has been added to the BI Launchpad in both the Production and the Training environments. The guide is located under Folders à Public Folders à **New – Start Here à BOBJ 4.3 Quick Guide. In addition, there is an Administrators Guide saved in the same folder, in both the Production environment and the Training environment. Users in the Training environment are managed separately than the BI IDs in the Production environment. They are both administered in the Central Management Console (CMC) separately, within their specific environment.
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September 13, 2024 UPDATE: After conducting thorough testing, CWDS is now ready to proceed with having users test the Business Objects upgrade to version CAD BOBJ 4.3 and to reschedule the upgrade in the production environment. The new production upgrade date is Wednesday, October 16, 2024. The production upgrade window will begin at 11:00 AM and conclude at 5:00 PM. An additional communication will be sent to provide details regarding the new requirements to use Business Objects following the upgrade.
Prior to the production upgrade, users will be able to test the upgrade to CAD BOBJ 4.3 in the Training environment, beginning on Friday, September 13, 2024, and concluding on Tuesday, October 15, 2024.
As a REMINDER, you will need a CAD ID to log onto the Training environment. Please see instructions listed below if assistance is needed with logging into the Training environment.
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August 26 - UPDATE: For clarification, the CAD BOBJ 4.3 Testing is in the TRAINING Environment at the URL https://cwscadtrn.int.osi.ca.gov/BOE/BI which is being used as a sandbox area. This environment is currently in the process of being upgraded. The CWDS teams encountered an issue with the upgrade and the issue is expected to be resolved soon. Additional updates will be sent out as new information is received.
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August 22 - UPDATE: The CAD BOBJ 4.3 Sandbox Test Environment is currently down and not completely upgraded. The CWDS teams are working on a resolution. Additional updates will be sent out as new information is received.
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July 26, 2024 - REMINDER: The upgrade to County Access Data (CAD) - CAD BOBJ 4.3 will take place on September 14, 2024. The Business Intelligence (BI) team will provide a demo on Thursday, August 8, from 1:00 PM to 3:00 PM, and a Sandbox environment will be available from Friday, August 9, through Friday, September 13. Please see the details below to ensure you have your County CAD ID.
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July 9, 2024 - REMINDER: This is a reminder of the upgrade to CAD BOBJ 4.3 on September 14, 2024. The Business Intelligence (BI) team will provide a demo of the updated version on Thursday, August 8, from 1:00 PM to 3:00 PM, and a Sandbox environment will be available from Friday, August 9, through Friday, September 13. Please see the additional details below. As an additional update, the Demo will not be recorded due to privacy guidelines.
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June 13, 2024: The Business Intelligence (BI) County Access Data (CAD) application will upgrade to version CAD BOBJ 4.3 on September 14, 2024. The BI team will provide a demo of the updated version on Thursday, August 8, from 1:00 PM to 3:00 PM. You will receive a meeting invite from OSI-CWS-CAD@osi.ca.gov for the Thursday, August 8, 2024 demo soon.
 
The enhancements are primarily focused on visual differences, featuring a new User Interface. Our goal is to ensure that users can easily navigate through this updated version. To facilitate that goal, we will be offering a Sandbox version for a five-week period starting Friday, August 9, until Friday, September 13.
 
You will need a CAD ID to log onto the Sandbox environment. 
 
NOTE: Most CAD users already have CAD IDs, however if you do not:
  • Please contact one of your County CAD Contacts to request a CAD ID.
    • You can locate your County CAD list of contacts on the CWDS website.
Action Required
  • Accept the meeting invite from OSI-CWS-CAD@osi.ca.gov scheduled for Thursday, August 8, 2024 from 1:00 PM to 3:00 PM.
  • Explore the new BI Interface from Friday, August 9, through Friday, September 13 from Friday, September 13, through Tuesday, October 15, 2024.
  • If you have issues, contact Chris Lovejoy at Chris.Lovejoy@osi.ca.gov.

CWS/CMS: Business Intelligence County Access Data – Upgrade to CAD BOBJ 4.3 – UPDATE

All SPOCs, Technical Contacts, and CAD Contacts:
September 13, 2024 UPDATE: After conducting thorough testing, CWDS is now ready to proceed with having users test the Business Objects upgrade to version CAD BOBJ 4.3 and to reschedule the upgrade in the production environment. The new production upgrade date is Wednesday, October 16, 2024. The production upgrade window will begin at 11:00 AM and conclude at 5:00 PM. An additional communication will be sent to provide details regarding the new requirements to use Business Objects following the upgrade.
Prior to the production upgrade, users will be able to test the upgrade to CAD BOBJ 4.3 in the Training environment, beginning on Friday, September 13, 2024, and concluding on Tuesday, October 15, 2024.
As a REMINDER, you will need a CAD ID to log onto the Training environment. Please see instructions listed below if assistance is needed with logging into the Training environment.

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August 26 - UPDATE: For clarification, the CAD BOBJ 4.3 Testing is in the TRAINING Environment at the URL https://cwscadtrn.int.osi.ca.gov/BOE/BI which is being used as a sandbox area. This environment is currently in the process of being upgraded. The CWDS teams encountered an issue with the upgrade and the issue is expected to be resolved soon. Additional updates will be sent out as new information is received.
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August 22 - UPDATE: The CAD BOBJ 4.3 Sandbox Test Environment is currently down and not completely upgraded. The CWDS teams are working on a resolution. Additional updates will be sent out as new information is received.
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July 26, 2024 - REMINDER: The upgrade to County Access Data (CAD) - CAD BOBJ 4.3 will take place on September 14, 2024. The Business Intelligence (BI) team will provide a demo on Thursday, August 8, from 1:00 PM to 3:00 PM, and a Sandbox environment will be available from Friday, August 9, through Friday, September 13. Please see the details below to ensure you have your County CAD ID.
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July 9, 2024 - REMINDER: This is a reminder of the upgrade to CAD BOBJ 4.3 on September 14, 2024. The Business Intelligence (BI) team will provide a demo of the updated version on Thursday, August 8, from 1:00 PM to 3:00 PM, and a Sandbox environment will be available from Friday, August 9, through Friday, September 13. Please see the additional details below. As an additional update, the Demo will not be recorded due to privacy guidelines.
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June 13, 2024: The Business Intelligence (BI) County Access Data (CAD) application will upgrade to version CAD BOBJ 4.3 on September 14, 2024. The BI team will provide a demo of the updated version on Thursday, August 8, from 1:00 PM to 3:00 PM. You will receive a meeting invite from OSI-CWS-CAD@osi.ca.gov for the Thursday, August 8, 2024 demo soon.
 
The enhancements are primarily focused on visual differences, featuring a new User Interface. Our goal is to ensure that users can easily navigate through this updated version. To facilitate that goal, we will be offering a Sandbox version for a five-week period starting Friday, August 9, until Friday, September 13.
 
You will need a CAD ID to log onto the Sandbox environment. 
 
NOTE: Most CAD users already have CAD IDs, however if you do not:
  • Please contact one of your County CAD Contacts to request a CAD ID.
    • You can locate your County CAD list of contacts on the CWDS website.
Action Required
  • Accept the meeting invite from OSI-CWS-CAD@osi.ca.gov scheduled for Thursday, August 8, 2024 from 1:00 PM to 3:00 PM.
  • Explore the new BI Interface from Friday, August 9, through Friday, September 13 from Friday, September 13, through Tuesday, October 15, 2024.
If you have issues, contact Chris Lovejoy at Chris.Lovejoy@osi.ca.gov.

CWS/CMS: CDT Service Desk Bulletin – SBCS Infrastructure Servers Security Patching

All SPOCs, Technical Contacts, and SBC Administrators:
The California Department of Technology (CDT) has scheduled maintenance on Saturday, September 28, 2024, beginning at 6:00 AM and concluding at 10:00 AM.  During the maintenance window, CDT will apply Standard Monthly OS Security Patches to SBCS Infrastructure Servers. There is no anticipated outage for this maintenance; however, CDT is asking that everyone log off from the Citrix SBC system, if not actively using it during the maintenance window.

Action Required
If users experience any issues with CWS/CMS, please follow your county process for reporting issues or you may contact the IBM Boulder Help Desk at 1-800-428-8268.

CWS/CMS: August 2024 Workstation Patches

All Co-Existent County SPOCs and Technical Contacts:
As requested, here is the list of patches that IBM tested and applied to the Dedicated County Windows 10 Workstations for August 2024:
Windows 10 22H2
Cumulative Update for Windows 10 Version 22H2 - Windows 10 Version 22H2 - KB5041580 (x64) Critical  
Windows 10 1607 (LTSB)
Cumulative Update for Windows 10 Version 1607 - Windows 10 Version 1607 LTSB - KB5041773 (x64) Critical      
Servicing Stack Update for Windows 10 Version 1607 - Windows 10 Version 1607 - KB5041576 (x64) Critical  
Windows Updates
Security Update for Microsoft Office 2016 - Office 2016 - KB5002570 - Important
Security Update for Microsoft Office 2016 - Office 2016 - KB5002625 - Important
Security Update for Microsoft Outlook 2016 - Outlook 2016 - KB5002626 - Important
Security Update for Microsoft PowerPoint 2016 - PowerPoint 2016 - KB5002586 - Important       
Security Update for Microsoft Project 2016 - Project 2016 - KB5002561 - Important
Update for Microsoft Visio 2016 - Visio 2016 - KB5002582 - Unspecified
Update for Microsoft Access 2016 - Access 2016 - KB5002589 - Unspecified 
Office 365
Office 365 Version 16.0.16130.21094 Available - Semi-Annual Enterprise Channel - Office 365 – Important              
Office 365 Version 16.0.16731.20792 Available - Semi-Annual Enterprise Channel - Office 365  – Important           
Office 365 Version 16.0.17328.20550 Available - Semi-Annual Enterprise Channel - Office 365  – Important
Office 365 Version 16.0.17328.20550 Available - Semi-Annual Enterprise Channel (Preview) - Office 365 – Important
Office 365 Version 16.0.17726.20206 Available - Monthly Enterprise Channel - Office 365 – Important     
Office 365 Version 16.0.17830.20166 Available - Current Channel - Office 365 – Important
Adobe
Google Adobe Acrobat Reader 2024.002.21005 - Adobe Acrobat Reader - Continuous Track - Critical APSB24-57     
Mozilla Firefox
Mozilla Firefox (x64) 115.14.0 ESR – High mfsa2024-34     
 
Action Required
No action is required. Informational only.

CAD Business Objects Currently Unavailable - RESOLVED

All SPOCs, Technical Contacts, and CAD Contacts:
September 11, 2024 UPDATE:  The problem which made BusinessObjects (BO) unavailable has been resolved. The server certificate was installed, allowing access to be restored.
Review and rerun the recent BO report jobs, as necessary.

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The CWS/CMS CAD BusinessObjects (BO) server is unavailable. The CWDS Infrastructure team and IBM are working with the California Department of Technology (CDT) to investigate the cause of the problem and to work on implementing a resolution.

There is currently no estimated time of recovery. Updates will be sent out as they are received.
 
Action Required
No action currently needed. Review scheduled BO reports when BO has resumed. Rerun the report jobs, as necessary.

CWS/CMS: CAD Business Objects - Issue

All SPOCs, Technical Contacts, and CAD Contacts:
The CWS/CMS CAD BusinessObjects (BO) server was unavailable last night, September 8, 2024. It was rebooted this morning at 7:30 AM, and the service was restored. However, no scheduled reports were run this morning, but the scheduler is now running and will catch up soon. Therefore, you may experience some slowness. Please check in periodically for completed reports throughout the morning. 
 
Action Required
Review scheduled BO reports today and tomorrow morning. Rerun the report jobs, as necessary.
 
Contact Chris Lovejoy if you require more information regarding this issue.

CWS-CARES Meeting Calendar – September and October 2024

Child Welfare Directors, Child Welfare Director-Alternates, Tribal Leadership, specific CWDA staff, All CARES SPOCs and Implementation Coordinators:

Child Welfare Leadership, 

We’ve heard your feedback that you would like more insight into where organization staff is spending their time on the CWS-CARES project. In response, the CWS-CARES project is developing a long-term, live calendar solution that will be accessible to all meeting participants and leadership. In the meantime, we will be sharing 2-month meeting calendars at the beginning of each month to ensure you have clear visibility into upcoming commitments.  

Please link to the updated CWS-CARES Meeting Calendar for September and October 2024. This calendar replaces the previous version and includes all CWS-CARES readiness meetings, including the new holistic design overview sessions and core constituent demonstrations.   

In addition to the attached calendar, participants have received Outlook meeting invitations for all sessions through the month of October. Please note: This calendar is point-in-time and subject to change.  

If you have any questions, please contact CWS_CustRel@osi.ca.gov.  

CWS-CARES Strategic Communications Team 

Action Required
None at this time.