October 17, 2024
Communications
All SPOCs:
We are pleased to announce an update to the CWDS public website beginning October 22, 2024. As part of our ongoing effort to provide you greater insight into upcoming meetings for the CWS-CARES Project, we are replacing the CWS-CARES Meeting Matrix with a 3-month view of upcoming CWS-CARES meetings. The CWS-CARES Meeting Calendar captures recurring meetings hosted and facilitated by the CWS-CARES Project staff. These meetings include the CARES Implementation Meeting, CARES workgroup meetings, and Core Constituent demonstrations and Service Area meetings. This calendar will be updated monthly and is subject to change based on project needs.
1. The CWS-CARES Meeting Calendar page will be located under ‘Stakeholder Resources’ dropdown to ‘CWS-CARES Users.’
2. On the ‘CWS-CARES Users page’ you will find the CWS-CARES Meeting Calendar link.
3. The CWS-CARES Meeting Calendar link will display the following. Click on the CWS-CARES Meeting Calendar to download the PDF.
The intent of these changes to the CWDS website is to build awareness on CWS-CARES project updates and promote user engagement. These changes will be implemented on October 22, 2024.
Action Required
Beginning October 22, 2024, review the CWS-CARES Meeting Calendar, on the CWDS website, to view the recurring CWS-CARES meetings scheduled for the following three months.
October 16, 2024
Communications
All SPOCs, Technical Contacts, and CAD Contacts:
October 16, 2024 Additional UPDATE: The upgrade to CAD BOBJ 4.3 has been completed successfully. The server is back up and ready for access.
September 13, 2024 Additional UPDATE: Please note that the BOBJ 4.3 Quick Reference Guide has been added to the BI Launchpad in both the Production and the Training environments. The guide is located under Folders à Public Folders à **New – Start Here à BOBJ 4.3 Quick Guide.
In addition, there is an Administrators Guide saved in the same folder, in both the Production environment and the Training environment. Users in the Training environment are managed separately than the BI IDs in the Production environment. They are both administered in the Central Management Console (CMC) separately, within their specific environment.
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September 13, 2024 UPDATE: After conducting thorough testing, CWDS is now ready to proceed with having users test the Business Objects upgrade to version CAD BOBJ 4.3 and to reschedule the upgrade in the production environment. The new production upgrade date is Wednesday, October 16, 2024. The production upgrade window will begin at 11:00 AM and conclude at 5:00 PM. An additional communication will be sent to provide details regarding the new requirements to use Business Objects following the upgrade.
Prior to the production upgrade, users will be able to test the upgrade to CAD BOBJ 4.3 in the Training environment, beginning on Friday, September 13, 2024, and concluding on Tuesday, October 15, 2024.
As a REMINDER, you will need a CAD ID to log onto the Training environment. Please see instructions listed below if assistance is needed with logging into the Training environment.
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August 26 - UPDATE: For clarification, the CAD BOBJ 4.3 Testing is in the TRAINING Environment at the URL https://cwscadtrn.int.osi.ca.gov/BOE/BI which is being used as a sandbox area. This environment is currently in the process of being upgraded. The CWDS teams encountered an issue with the upgrade and the issue is expected to be resolved soon. Additional updates will be sent out as new information is received.
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August 22 - UPDATE: The CAD BOBJ 4.3 Sandbox Test Environment is currently down and not completely upgraded. The CWDS teams are working on a resolution. Additional updates will be sent out as new information is received.
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July 26, 2024 - REMINDER: The upgrade to County Access Data (CAD) - CAD BOBJ 4.3 will take place on September 14, 2024. The Business Intelligence (BI) team will provide a demo on Thursday, August 8, from 1:00 PM to 3:00 PM, and a Sandbox environment will be available from Friday, August 9, through Friday, September 13. Please see the details below to ensure you have your County CAD ID.
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July 9, 2024 - REMINDER: This is a reminder of the upgrade to CAD BOBJ 4.3 on September 14, 2024. The Business Intelligence (BI) team will provide a demo of the updated version on Thursday, August 8, from 1:00 PM to 3:00 PM, and a Sandbox environment will be available from Friday, August 9, through Friday, September 13. Please see the additional details below. As an additional update, the Demo will not be recorded due to privacy guidelines.
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June 13, 2024: The Business Intelligence (BI) County Access Data (CAD) application will upgrade to version CAD BOBJ 4.3 on September 14, 2024. The BI team will provide a demo of the updated version on Thursday, August 8, from 1:00 PM to 3:00 PM. You will receive a meeting invite from OSI-CWS-CAD@osi.ca.gov for the Thursday, August 8, 2024 demo soon.
The enhancements are primarily focused on visual differences, featuring a new User Interface. Our goal is to ensure that users can easily navigate through this updated version. To facilitate that goal, we will be offering a Sandbox version for a five-week period starting Friday, August 9, until Friday, September 13.
You will need a CAD ID to log onto the Sandbox environment.
NOTE: Most CAD users already have CAD IDs, however if you do not:
- Please contact one of your County CAD Contacts to request a CAD ID.
- You can locate your County CAD list of contacts on the CWDS website.
Action Required
- Accept the meeting invite from OSI-CWS-CAD@osi.ca.gov scheduled for Thursday, August 8, 2024 from 1:00 PM to 3:00 PM.
- Explore the new BI Interface
from Friday, August 9, through Friday, September 13 from Friday, September 13, through Tuesday, October 15, 2024.
- If you have issues, contact Chris Lovejoy at Chris.Lovejoy@osi.ca.gov.
October 16, 2024
Communications
All SPOCs and Technical Contacts:
October 16, 2024 UPDATE: SCR 8992 was implemented successfully on Tuesday, October 15, 2024. The Interstate Compact on the Placement of Children (ICPC) contact information was updated. An example of pre-populated text is “ICPC Deputy Compact Admin-Nevada.”
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The Interstate Compact on the Placement of Children (ICPC) requires certain forms to be completed to act as a contract and placement documentation for children being placed out of state into a relative, foster, parent, adoptive, or residential placement. ICPC forms must be created in CWS/CMS within a child’s case. These forms pre-populate with incorrect and outdated names and contact information for the Receiving State ICPC Compact Administrators. This issue affects the following forms: ICPC 100A, ICPC 100B, and the Financial Medical Plan.
SCR 8992 will update the Interstate Compact on the Placement of Children (ICPC) Administrator’s information for each state to “[Receiving State] ICPC Compact Administrator”. For example, an ICPC referral being sent to Nevada would pre-populate with the following: “Nevada ICPC Compact Administrator.” The address of the receiving state ICPC Office will be removed, as all ICPC referrals are now sent electronically to all 50 states, and most states no longer accept ICPC referrals by mail. This SCR will go live by Tuesday, October 15, 2024.
Action Required
No action is required. Informational only.
October 14, 2024
Communications
All SPOCs and Technical Contacts:
The California Department of Technology (CDT) reported a major incident, impacting multiple applications and services, caused by a CDT network outage. CDT has investigated the issue and has restored the services. There have not been any reported issues with CWS/CMS, CARES-Live, or CWS-CARES applications. There were reports of issues with connecting to the CDT Virtual Private Network and possibly to Citrix Server Based Computing (SBC).
Action Required
CWS/CMS Users
If users experience any issues with CWS/CMS, or with using VPN or SBC, please follow your county process for reporting issues, or you may contact the IBM Boulder Help Desk at 1-800-428-8268.
CARES-Live Users
Please follow your county process for reporting issues. CARES-Live County Administrators may contact the CARES Service Desk through the CWDS ServiceNow Customer Support Management (CSM) Portal. Alternate methods are phoning 1-855-292-3444 or via email at Servicedesk@cwds.ca.gov during normal business hours. You may also email after hours, and a Service Desk representative will contact you the next business day.
